When are change orders most effectively communicated in healthcare construction?

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Change orders are most effectively communicated as soon as they arise, through formal documentation, because timely communication ensures that all stakeholders are informed and able to make decisions based on the most current information. In healthcare construction, where projects often have tight schedules and regulatory compliance requirements, addressing changes promptly can prevent delays, misunderstandings, and potential cost overruns.

Formal documentation also serves to create a clear record of the modifications made, which is critical for maintaining accountability and transparency throughout the project. This practice helps mitigate risks associated with changes, such as disruption of workflow in healthcare settings, by allowing for immediate adjustments to schedules, budgets, and resource allocation. Addressing change orders as they arise promotes collaboration among the project team and stakeholders, fostering a proactive rather than reactive approach to project management.

Communicating change orders after project completion would miss the critical opportunity to manage changes effectively in real-time. Limiting communication to only the planning phases excludes the dynamic nature of construction where changes often occur due to unforeseen circumstances. Focusing solely on stakeholder meetings may lead to delays in communication since these meetings might not occur regularly enough to address issues promptly.

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